“If I could sum up why I’m committed to the HR Girlfriends community it would come down to because we are ‘….in this together.'”

~Sana’ Rasul, Chief Girlfriend

Q&A: How long should we keep employee timecards?

Question:

How long should we keep employee timecards?

Answer from Marisa, PHR:

Under the Fair Labor Standards Act, you are required to keep such records for at least three years from the time of creation. However, we recommend that personnel records, including payroll records and timecards, be kept for seven years from the date the record is made or the date of termination, whichever is longer. That way, if you are subject to an IRS audit (which could go back seven years), you have this supporting documentation available upon request.

If you’re currently using a paper timekeeping system and you don’t want to store that much paper around the office for seven years, you can scan paper documents for electronic storage. Just make sure you have a reliable and secure method for storing this sensitive information and are able to access it as needed.

Marisa, PHR

Marisa, PHR

Marisa has experience working in a wide variety of HR areas, including payroll, staffing, and on-/ off-boarding. She has worked at both national and local companies, in a wide range of businesses and industries. Marisa earned her B.S. in Business Administration and Communications from the University of Oregon. She loves watching football and basketball, volunteering and spending time with her two dogs.

Get Certified

The first-ever HR certification designed for professionals who are just beginning their HR career journey.

Leave a comment

Subscribe
Notify of
guest
0 Comments
Inline Feedbacks
View all comments

Are You IN?
Or Are You OUT?

It’s time you join forces with a community of like-minded peers ready to tackle the issues unique to the women of HR.

How Safe Is Your Organization?

Even with millions spent on cyber security infrastructure, all it takes is one employee clicking on one wrong link to compromise critical data, costing your company millions.

HR Girlfriends™ is a Human Resources networking organization dedicated to advancing the practice and culture of people empowerment. Our team of Girlfriends consult, train, educate, develop, share, promote, and advocate for solutions in the field of human resource management.

  • All
  • Affirmation
  • Career Mondays
  • Certification
  • COVID-19
  • CyberSAFE
  • Guest Blogger
  • HR Advisor
  • HR Law Alert
  • HR Q&A
  • HR Reading
  • HR Reel Talk
  • Join Our Team - Apply Now
  • Membership
All
  • All
  • Affirmation
  • Career Mondays
  • Certification
  • COVID-19
  • CyberSAFE
  • Guest Blogger
  • HR Advisor
  • HR Law Alert
  • HR Q&A
  • HR Reading
  • HR Reel Talk
  • Join Our Team - Apply Now
  • Membership
Affirmation

Affirmation: Take Control Of Your Future By Sharpening Your Foresight

Life is a long journey where it pays to look several steps ahead. It’s impossible to predict everything that will happen, but you can get …

Read More →
Career Mondays

Career Monday: What Will You Do When an Employer Says You’re Overqualified?

Imagine someone refusing to date you because you’re too kind and beautiful. Yet, when you’re job hunting, you may run into employers who tell you …

Read More →
Affirmation

Affirmation: Each Project I Work On Deserves My Best Performance

Each day brings me a new opportunity to give my best to the world. The uncertainty of life demands that I perform at my highest …

Read More →
Share via
Copy link
Powered by Social Snap