“If I could sum up why I’m committed to the HR Girlfriends community it would come down to because we are ‘….in this together.'”

~Sana’ Rasul, Chief Girlfriend

HR Law Alert: Form I-9 Flexibilities Ending: Check Documents by August 30

As we let you know last October, the end date for the COVID-related I-9 verification flexibility was (and still is) scheduled for July 31, 2023. Given the number of times this deadline had been extended, it seemed possible, though not probable, that it would be extended yet again. However, U.S. Immigration and Customs Enforcement (ICE) has now announced that the deadline is firm, and employers that were taking advantage of the COVID-19-related flexibility will have until August 30, 2023, to do in-person verifications of employment documents that were only inspected virtually.

U.S. Citizenship and Immigration Services (USCIS) has provided a very useful FAQ as well as instructions on how to notate the Form I-9 when inspected in-person after originally being inspected virtually.

Next Steps
If you haven’t kept a list of those employees whose documents were inspected virtually, pull that information together and determine who will serve as your authorized representative to inspect the documents in-person.

Once you know whose documents need to be inspected and their work location, you may be able to save both time and money on travel with a bit of strategy. You can have different authorized representatives for different regions.This job can be assigned to anyone you’d trust with a sensitive task. Given that employers are liable for any violations in connection with the form or the verification process, you should choose someone who can pay attention to detail and train them on exactly how you want the verification done. You can also outsource the role of authorized representative to a law firm, notary, or someone else who can legally offer this service.

Finally, consider having someone from your HR team remotely oversee the in-person inspection (via phone call, video, or messaging app) to ensure a consistent process is followed as well as to be available to address any questions or concerns from the employee or person acting as the authorized representative.

Get Certified

The first-ever HR certification designed for professionals who are just beginning their HR career journey.

Leave a comment

0 Comments
Inline Feedbacks
View all comments

Are You IN?
Or Are You OUT?

It’s time you join forces with a community of like-minded peers ready to tackle the issues unique to the women of HR.

How Safe Is Your Organization?

Even with millions spent on cyber security infrastructure, all it takes is one employee clicking on one wrong link to compromise critical data, costing your company millions.

HR Girlfriends™ is a Human Resources networking organization dedicated to advancing the practice and culture of people empowerment. Our team of Girlfriends consult, train, educate, develop, share, promote, and advocate for solutions in the field of human resource management.

  • All
  • Affirmation
  • Career Mondays
  • Certification
  • COVID-19
  • CyberSAFE
  • Guest Blogger
  • HR Advisor
  • HR Law Alert
  • HR Q&A
  • HR Reading
  • HR Reel Talk
  • Join Our Team - Apply Now
  • Membership
All
  • All
  • Affirmation
  • Career Mondays
  • Certification
  • COVID-19
  • CyberSAFE
  • Guest Blogger
  • HR Advisor
  • HR Law Alert
  • HR Q&A
  • HR Reading
  • HR Reel Talk
  • Join Our Team - Apply Now
  • Membership
Affirmation

Affirmation: Is It Smarter To Focus On Your Strengths Or Weaknesses?

One expert will say that your weaknesses are holding you back. Another will advise to forget about your weaknesses and focus on your strengths. Which …

Read More →
Career Mondays

Career Monday: How To Use A Personal Website In Your Job Search

If you’re job hunting these days, you might need more than a paper resume. Graphic designers and other creative types have been using personal websites …

Read More →
Affirmation

Affirmation: Discover How To Use Your Subconscious Mind To Get What You Want 

You’re familiar with your conscious mind. You use it to choose a channel on the TV or to decide what you’re going to have for …

Read More →
Share via
Copy link
Powered by Social Snap