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Q&A: Can an employee submit a new W-4 at any time?

Question:

Can an employee submit a new W-4 at any time?

Answer from Kendra, PHR :

Yes, an employee may submit a new W-4 anytime they have changes. Often, they’ll submit a new form when they know they’ll be changing exemptions, adjustments, deductions, or credits on their return.

For example, an employee may want to increase their withholding by decreasing the number of dependents they claim. Or they might want to add dependents to decrease the amount withheld. Life events such as marriage, divorce, and childbirth are common reasons to update a W-4, but employees can generally change their withholding allowances at any time and for any reason.

According to the IRS, employees who are making changes due to a divorce (if they’ve been claiming married status) or for any event that decreases the number of withholding allowances they can claim should submit a new W-4 within 10 days.

After a W-4 is received, the new withholding amount should be put into effect no later than the start of the first payroll period ending on or after the 30th day from when the employee submitted the replacement Form W-4.

 

With more than 7 years HR Consulting experience, Kendra brings technology start-up through Fortune 500 oil and gas experience to the team. Kendra serves on the parent advisory boards for 2 local schools. When not working Kendra enjoys swimming and being with her husband, children, and 3 dogs!

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