You would only update a Form I-9 if the expired document pertains to a limited period of employment authorization. You should never reverify U.S. citizens and, in most cases, lawful permanent residents (Green Card holders). However, if a lawful permanent resident presents their employer with temporary evidence of lawful permanent resident status for Section 2 […]
Category: HR Compliance
HR Advisor December 2023
An Offer Letter They Can’t Refuse It’s hiring time! You’ve reviewed the applications, interviewed lots of fascinating people, and are ready to extend an offer. You’ve worked hard to get to this point, not only to find the right person, but also to sell them on the job. You’re probably both excited and nervous. You […]
Q&A: Employees Forget to Clock Out for Their Breaks
There are a few steps you can take to help your employees remember to clock out for breaks and meal periods: 1. Ask employees why they’re forgetting. There may be contributing factors worth addressing. You can also ask for feedback on what may not be working well with the current timekeeping procedures. 2. Review your […]
Q&A: Working Interviews
Yes, you can have a working interview as part of your selection process, but there’s a big caveat. If you have the candidate do “real work” that is useful to your business, you’ll need to hire them as a temporary employee, have them complete new hire paperwork, pay them at least the minimum wage, and […]
Q&A: How Many Hours Can I Assign to a Part-Time Employee?
There’s no limit per se, but there are few factors you might want to consider: * If the employee was looking for a part-time job when you hired them (and didn’t settle for fewer hours than desired), you may get pushback if you assign more hours than they bargained for on a regular basis.* Under […]
Q&A: What Do We Do If a Paid Holiday Falls on a Weekend?
No, you don’t need to offer an alternative day off. There are no federal laws requiring private employers to provide paid time off for holidays. However, there are potential benefits to offering an alternative day off: * It can boost employee morale. Employees won’t feel that they “lost” a day off – and three-day weekends […]
HR Advisor November 2023
Is Remote I-9 Verification Right for You? Did you know you may still be able to verify I-9 documents remotely? But, you’ll need to use the new procedure. Learn more about it below. As we reported earlier, there’s a new I-9 form, and you should be using it for all new hires. When U.S. Citizenship […]
Q&A: Can We Reduce the Number of Hours an Employee Works?
Yes. Absent an employment contract or other legally binding agreement, you can reduce an employee’s work hours—there is no law that prevents this. Hours are typically reduced for reasons such as a decrease in business needs, the company’s productivity has decreased, job restructuring, or reorganization. It’s important, however, to make scheduling decisions in a manner […]
Q&A: Do Employees Need to Sign a New Handbook with Each Change?
No. For small, minor updates, you don’t need employees to sign off, especially if you simply made an administrative change like updating the name of your employee assistance program provider, correcting a typo, or adding a clarifying statement. A simple communication to all employees to let them know that the change has been made, why, […]
Q&A: What is the Best Practice for Conducting Employment References?
Reference checks help you verify the employment information candidates provide, but they aren’t required, so it’s up to you whether you want to do them. Here are some practices we recommend if you do choose to conduct reference checks: * Get permission from candidates to contact references. This should be part of the application process […]